Exhibitor Information & Regulations Governing Exhibitors
The Festival will provide:
- Exhibitor space
- Table(s) if included in package
- Tablecloth if included in package
- Chair if included in package
- Three Compartment Sink, if applicable
- Wash Station if included in package
- Venue trash barrels
- Venue security personnel. Protection of exhibitor’s property shall be the sole responsibility of the exhibitor.
- Restroom facilities
Exhibitors will need to provide their own:
- Table, tablecloth and chair unless included in a package or renting through the Festival
- Wash station, if applicable, unless included in a package or renting through the Festival
- WIFI
- Power source if needed unless included in a package or renting through the Festival
- Sanitary serving gloves, napkins, plates, serving utensils, sampling cups, sampling toothpicks, etc., if needed
- Banner support (no stakes permitted)
- Liability and property insurance naming venue and U.S. Veg Corp as additional insured
- Necessary food handling and sales permits as applicable
- Necessary temporary permit for food vendors as applicable
Food Policy
All products must be dairy-free and egg-free vegetarian. This means no meat, poultry, fish, eggs, dairy, animal parts, or byproducts, including honey. This also means no animal derivatives such as broth, gelatin, rennet, lard, tallow, and no dairy derivatives such as whey or casein. Any food items that do not adhere to these guidelines will be removed from display, sale, and sampling. Ingredients should be listed on the package or on the display. Foods without artificial additives are most desirable.
Printed materials including displays, handouts, and recipes, may not promote foods that are non-vegetarian. It is acceptable to mention dairy and egg ingredients in printed materials. See below for policy on printed materials.
Non-food Policy
All non-food items must not have been tested on animals, and must be free of leather, fur, wool, gelatin and any animal slaughter derivatives or animal products.
Printed Materials
Printed materials including displays, handouts, and recipes, may not promote foods or products that are non-vegan. Cookbooks offered for sale must be dairy-free and egg-free (preferred) or suggest dairy and egg alternatives.
Taxes
Exhibitors are responsible for any county/city/state permits, fees and sales tax associated with selling or distributing their products at the event.
ZERO WASTE POLICY
SALE OR DISTRIBUTION OF NON-COMPLIANT FOOD SERVICE WARE PROHIBITED.
(a) No person may sell, offer for sale, or otherwise Distribute within the City (1) any Food Service Ware that is not either Compostable or Recyclable using the City's then-available collection programs, or (2) any Food Service Ware made, in whole or inpart, from Polystyrene Foam. (b) The Director shall, after a noticed public hearing, adopt a list of suitable alternative Compostable or Recyclable Food Service Ware products. "Suitable alternative Compostable or Recyclable Food Service Ware products" means Food Service Ware products that the Director determines serve the same intended purpose as non-compliant products, meet the standards for what is Compostable and/or Recyclable set under this Chapter 16, and are reasonably affordable. The Director shall regularly update the list. If a product is included on the Director's list, it will be deemed to comply with this Section 1603. If a product is not included on the Director's list, the person using the product as Food Service Ware will have the burden of establishing to the Director's satisfaction that the product complies with this Section.
Tropical Hardwood and Virgin Redwood Ban. Subtenant shall not permit the use of any tropical hardwood, tropical hardwood wood product, virgin redwood, or virgin redwood wood product in or on the Premises or otherwise in the performance of this Event License. The City and County of San Francisco urges companies not to import, purchase, obtain or use for any purpose, any tropical hardwood, tropical hardwood wood product, virgin redwood, or virgin redwood wood product.
MacBride Principles Northern Ireland. The City and County of San Francisco urges companies doing business in Northern Ireland to move toward resolving employment inequities and encourages them to abide by the MacBride Principles as expressed in San Francisco Administrative Code Section 12F.1, et seq. The City and County of San Francisco also urges San Francisco companies to do business with corporations that abide by the MacBride Principles.
Balloons. Mylar or helium filled balloons are not allowed on the property. Other balloons may be used, but may not be released. Balloon may not be tied, taped or tacked to trees, vegetation, tables, benches, walls or ceilings.
USE OF NON-COMPLIANT FOOD SERVICE WARE PROHIBITED. (a) Food Vendors may not sell, offer for sale, or otherwise Distribute Prepared Food (1) in Food Service Ware made, in whole or in part, from Polystyrene Foam, or (2) in Food Service Ware that is not Compostable or Recyclable. (b) City Facility Food Providers may not provide Prepared Food to City Facilities (1) in Food Service Ware made, in whole or in part, from Polystyrene Foam, or (2) in Food Service Ware that is not Compostable or Recyclable. (c) City Departments may not purchase, acquire, or use Food Service Ware for Prepared Food (1) where the Food Service Ware is made, in whole or in part, from Polystyrene Foam, or (2) where the Food Service Ware is not Compostable or Recyclable. (d) City contractors and lessees may not use Food Service Ware for Prepared Food in City Facilities and while performing under a City contract or lease (1) where the Food Service Ware is made, in whole or in part, from Polystyrene Foam, or (2) where the Food Service Ware is not Compostable or Recyclable. (e) The Director shall, after a noticed public hearing, adopt a list of suitable alternative Compostable or Recyclable Food Service Ware products. "Suitable alternative Compostable or Recyclable Food Service Ware products" means Food Service Ware products that the Director determines serve the same intended purpose as non-compliant products, meet the standards for what is Compostable and/or Recyclable set under this Chapter 16, and are reasonably affordable. The Director shall regularly update the list. If a product is included on the Director's list, it will be deemed to comply with this Section 1604. If a product is not included on the Director's list, the person using the product as Food Service Ware will have the burden of establishing to the Director's satisfaction that the product complies with this Section. (f) It shall not be a violation of this Section 1604 to sell, provide, or purchase Prepared Food packaged in Food Service Ware otherwise prohibited by subsections (a) through (c), or to use Food Service Ware otherwise prohibited by subsection (d), if the Prepared Food is packaged outside the City and is sold or otherwise provided to the consumer in the same Food Service Ware in which it originally was packaged. Businesses packaging Prepared Food outside the City are encouraged to use Food Service Ware that is Compostable or Recyclable and is not made, in whole or in part, from Polystyrene Foam.
OTHER POLYSTYRENE FOAM PRODUCTS. (a) No person may sell, offer for sale, or otherwise Distribute for compensation within the City: (1) Packing Materials, including shipping boxes and packing peanuts; (2) coolers, ice chests, or similar containers; (3) pool or beach toys; or (4) dock floats, mooring buoys, or anchor or navigation markers; made, in whole or in part, from Polystyrene Foam that is not wholly encapsulated or encased within a more durable material. (b) No person may sell, offer for sale, or otherwise Distribute for compensation within the City Meat and Fish Trays and Egg Cartons made, in whole or in part, from Polystyrene Foam, or that are not Compostable and/or Recyclable, either as separate items or as part of the sale of raw meat, fish, poultry, or eggs sold to consumers from a refrigerator case or similar retail appliance. (c) No person may sell, offer for sale, or otherwise Distribute within the City any Packing Materials made, in whole or in part, from Polystyrene Foam, as prohibited in subsection (a), or that are not Compostable or Recyclable. For purposes of this Section 1605, Distribution of Packing Materials shall include using such materials to hold, cushion, or protect items to be packed in a container for shipping, transport, or storage, for compensation, where the packing takes place within the City. (d) For purposes of this Section 1605, Distribution of Packing Material shall not include: (1) Receiving shipments within the City that include Polystyrene Foam, or some other non-Compostable and non-Recyclable product, used as Packing Material; (2) Re-using Packing Materials for shipping, transport, or storage within the same distribution system, where the Packing Materials are not sent to a consumer or end user; (3) Donating used Packing Materials to another person, where the donor receives nothing of value for the donated Packing Materials; or. (4) Using Packing Materials donated under subsection (d)(3) for shipping, transport, or storage, where the person using the Packing Materials receives nothing of value for the donated Packing Materials.
Note: The CA Vegetarian Food Festival reserves the right to decline any application at our discretion.