What time does the Festival begin & end?

The Festival runs from 10AM-5PM both Saturday and Sunday, September 16th-17th, 2017.

When is the earliest date & time that vendors can set up?

Setup begins at 7:30AM on Saturday, September 16th. In certain cases, set-up can begin Friday night. If you are bringing your own tent you may be allowed to set up Friday evening.

Can product be shipped to the venue prior to Saturday September 16th?

Certain shipments can be delivered to the venue on Friday, September 15th but must be pre-arranged or will be rejected. There is no cold storage available.

Is this an indoor or outdoor festival?

This is mostly an outdoor event with certain demonstration and speaker areas being indoor. Most exhibitors will be located outdoors within the Raleigh Studios lot.

How many people are expected to attend the festival?

It is impossible to predict accurately, but we expect 4,000 attendees over the course of the weekend.

Will there be a refrigerated storage unit available?

At this time, we do not have refrigerated storage. Many vendors bring large coolers with dry ice.

How much product should be brought for sampling?

Sampling is not required, but is very much recommended. Sample as much as you are comfortable with. Attendees love trying new foods at the festival.

What are the dimensions of the selling/sampling area and table?

The size of the space and table depend on the Exhibitor Package selected. See the Exhibitor Application.

What type of tent do I need?

If you are bringing your own tent it must be free standing, 10x10, and weighed down with weights. The ground is concrete so you cannot stake or tie down a tent to any nearby structures. The area can get windy so make sure the tent is securely weighed down.

Area set-ups must comply with LA County Public Health and Environmental Health Department and the Fire Department codes and permit requirements. Information on the health code requirements in LA County can be found at http://www.publichealth.lacounty.gov/eh/docs/Events/EventRequirements.pdf.

[For example, prepared food service tents must have 4 walls with serving holes.]

Can I use an umbrella instead of a tent?

You can only use an umbrella covering instead of a tent if you are a) NOT a food/beverage vendor; b) are serving unopened, prepackaged food; or c) are serving wine or beer.

Do I have to have a tent or umbrella?

If you are not serving food or beverages and do not mind the weather, you may forgo the use of a covering and just have a table. But if you are located outside you should take into account the possibility of sun and make sure your workers have some shade throughout the day.

How many exhibitor staff badges are we given?

See the Badge Registration Page.

Wash Stations versus 3 Compartment Sinks?

Food/Beverage Vendors must either provide their own wash station or rent one from the festival. Information on what they should comprise of can be found at http://www.publichealth.lacounty.gov/eh/docs/Events/EventRequirements.pdf.

The wash station is for hand washing within your exhibitor area.

The festival will provide a 3 compartment sink for your use should you be required to have one for your ware washing.

What permits are needed to participate in the festival?

All Exhibitors are required to bring copies of any necessary business permits, licenses, operating licenses (food & beverage vendors), etc., on the day of the show.

Food/Beverage Exhibitors must comply with LA County Public Health and Environmental Health Department and the Fire Department codes and permit requirements. Information on the health code requirements in LA County can be found at http://www.publichealth.lacounty.gov/eh/docs/Events/EventRequirements.pdf.

Note that this is mostly an outdoor event and Food/Beverage Exhibitors will need a temporary food facility permit from LA County. Their number is 213-351-7895. You can also find information on their website at http://www.publichealth.lacounty.gov/eh.

The links for the temporary food facility permit and fee schedule are: http://publichealth.lacounty.gov/eh/docs/Events/FoodFacilityApp.pdf

http://www.publichealth.lacounty.gov/eh/docs/Events/EventFeeSchedule.pdf

If you require a temporary food facility permit, you must submit the completed form to infoatusvegcorp.com no later than 30 days prior to the festival and we will administer the application and file the permit on your behalf. Payment for the permit will be invoiced by U.S. Veg Corp and must be paid in advance.

Where can we park?

Suggested parking lot for the venue is at 662 Van Ness. Since the event takes place on a Saturday and Sunday, there will also be street parking available in the area although limited.

Are there any food and beverage restrictions that we must adhere to?

Yes. The restrictions are outlined in the Exhibitor Guidelines Page.

What type of signage should I bring?

Each Exhibitor must have a banner indicating the name of their company. Signs can be made of any material and type, however a professional appearance is required (i.e. no handwritten signs unless done by a professional calligrapher). No signs or banners may intrude into the aisles or substantially block the view of other Exhibitor tables. The sign can be affixed to the front of your table or it may be free standing behind your table or affixed to your tent if you have one.

Is there any WIFI supplied?

No. Exhibitors should bring their own WIFI hot spots if they need WIFI.

When do I need to load out by?

Load out must be completed by 7PM on Sunday, September 17th.

When will I find out the location of my exhibitor space?

A final floorplan will be sent to you at least a week prior to the festival.